In Deer Valley, Justin Wink is leading the Covenant Committee, working to keep the neighborhood well-managed. Each section of the neighborhood will have one committee member assigned to help monitor and ensure that the rules are being followed. If there are any concerns or issues, these members will address them in a fair and consistent way.

A Violation Fine Schedule will be mailed to all Deer Valley residents. This will take effect immediately, and its purpose is to encourage everyone to stay in compliance with the community’s rules. By clearly outlining the consequences for violations, the goal is to help keep the neighborhood running smoothly and ensure everyone is doing their part.

It’s important to note that any structures built before Jagoe handed the neighborhood over to the board will be grandfathered in. These structures will not be subject to retroactive enforcement of the rules, ensuring fairness for properties that were established prior to the official handover.

The hope is that this new system will help maintain Deer Valley as a wonderful place to live. It encourages residents to follow the guidelines and ensures that everyone contributes to keeping the neighborhood clean, safe, and beautiful.

With the new fine schedule in place and committee members overseeing each section of the community, the Covenant Committee is working to keep Deer Valley an even better place for all to enjoy.

Before you build, submit your Architectural Review Application Form.

The post What the HOA Covenant Committee Means for Deer Valley Residents appeared first on Deer Valley.

Board Members

New board members have been elected for 2025. Please welcome April Rowan, BJ Hamilton, Brandon Emmick, Dan McCormick, Dawn Welborn, James Howard, Jerry Fuchs, Justin Wink, Mark Worland, Scott Thompson, and Seth Pence. Due to the size of the neighborhood, the number of board members for next year will increase from 9 to 11 members. Benefits of this include diverse perspectives, shared workload, specialized expertise, and enhanced community engagement. Voting was available in person and online. New members will officially join the board January 2025. Titles will be voted between board members.

Resident Open Forum

Before the meeting, homeowners were asked to submit questions on the website that they wanted addressed during the open forum. Here are the eight main topics that were discussed:

County Violations

The board does not have the authority to enforce the law. Vehicle violations including speeding, reckless driving, illegal parking, non-street-legal vehicles, etc. must be handled by proper authority. Everyone in Daviess County has the right to call the law if he or she believes it to be necessary.

Quorum

At all meetings of the Lot owners, the presence in person or by proxy of Designated Voters who together are entitled to cast greater than 30% of the total votes which could be cast if the Designated Voters for all Lot of Deer Valley were present in person or by proxy at the meeting shall constitute a quorum – Article II (H).

Neighborhood Projects

Pond fountains, basketball courts, pickleball courts, swimming pools, dog parks, and playgrounds would make great additions to the neighborhood. There is, however, a lot that goes into project implementation; budget being one of the main factors. Around $5,000 was quoted for the improvement of the traffic circle on Valley Brook Trace. It would be leveled with several loads of dirt and then seeded. The future of that area is still undetermined but it will stay maintained.

Budget

Board members are tasked with doing everything in their power to ensure that the homeowners association remains financially healthy. In order to fulfill this important obligation, board members should have a good handle on the HOA reserve funds. Money is saved for more costly repairs and replacements. The HOA needs to stay prepared for unexpected expenses; therefore, projects are limited and dues need to be paid.

Neighborhood Events

Deer Valley is known for hosting several events each year. Some favorites include the Fall Festival, Neighborhood Garage Sale, and 4th of July Bash. Neighborhood events bring the community together for fun and entertainment. In addition, it is a great selling point for homes and contributes to the increasing property value.

Rental Properties

Our neighborhood is a mix of homeowners and renters. We do not discriminate nor does it mention anything in the bylaws or CC&R’s that would prohibit rental properties. Every house in Deer Valley is treated the same. Each one is required to pay dues and abide by the HOA rules.

Teamwork

It is impossible and inconvenient to micromanage the entire neighborhood. We are all members of the HOA, not just the board. It is all of our responsibility as neighbors to work together and help each other out. If your having problems with your neighbor, talk to them. See trash by the lake, pick it up. Someone not mowing their grass, check on them. Pothole in the road, call the County.

Violation Committee

Once a committee is set, violations will be enforced with fines. Both the bylaws and CC&R’s can be found on the website. Structures that were built before Jagoe handed the board over will be “grandfathered in”. If interested in joining the Violations Committee, please contact the HOA President at president@dvhoa.net.

The post 2024 Neighborhood Meeting Summary appeared first on Deer Valley.

Board Election

Deer Valley’s election will also take place during the annual meeting.

To participate in any HOA voting, one must first register on the neighborhood website. Only one person per household.

Any homeowner that is interested in joining the HOA Board will need to fill out a nomination form.

For a better understanding of the roles and duties of a Deer Valley HOA board, refer to the bylaws or read the article “HOA Board Member Roles“. Both can be found on the website.

Members do not need to be present to vote. Online voting will open at deervalleyhoa.com when the meeting starts and close when the meeting ends. A written ballot will be anonymous; however, electronic ballots will not. More information about the HOA election process can be found in the bylaws.

The post 2024 Neighborhood Meeting appeared first on Deer Valley.

Homeowners Associations (HOAs) are integral in maintaining the values and harmony of residential communities. Each HOA is typically governed by a board of directors, which is made up of elected homeowners who volunteer their time and skills to oversee the operations and functions of the association. Understanding the roles of various HOA board members can help residents navigate the governance structure and engage more effectively with their community. This article breaks down the key positions on the HOA board, including the President, Vice President, Secretary, Treasurer, and the different committees such as the Architectural Review Committee, Landscape Committee, Event Committee, and Covenant Committee.

1. HOA President

The President of an HOA board is the leader and often the most visible position in the association. The President’s duties include:

• Leading Board Meetings: The President sets the agenda for meetings and facilitates discussions. They ensure that meetings run smoothly, stay on topic, and are conducted in an organized and respectful manner.
• Implementing Decisions: Once the board makes decisions, the President oversees their implementation. This could involve everything from managing contractors for repairs to enforcing community rules.
• Liaison Between the Board and Residents: The President acts as a spokesperson for the board, addressing concerns from residents and ensuring communication between the board and the community is clear and effective.
• Legal and Compliance Responsibilities: The President ensures that the HOA complies with state laws, the community’s governing documents (CC&Rs, bylaws), and any applicable regulations. They may also be the point of contact for legal matters.

2. HOA Vice President

The Vice President’s role is supportive, with duties that complement and assist the President. Their responsibilities include:

• Assisting the President: The Vice President steps in to perform the President’s duties in their absence. This could include chairing meetings or making executive decisions when needed.
• Filling in When Needed: In case of a vacancy in the President’s role, the Vice President may temporarily or permanently assume the position until a new President is elected.
• Special Projects: The Vice President may take on specific tasks or projects that the President delegates, such as overseeing a particular initiative or managing an aspect of the community that needs attention.

3. HOA Secretary

The Secretary plays a vital role in maintaining the HOA’s records and ensuring proper communication within the association. The Secretary’s responsibilities include:

• Recording and Managing Meeting Minutes: The Secretary documents the minutes of board meetings, including decisions made, votes taken, and actions required. These minutes must be stored for future reference and often must be accessible to residents.
• Maintaining Official Records: They are responsible for maintaining all official documents of the HOA, such as meeting agendas, financial records, legal documents, and correspondence with residents or external agencies.
• Ensuring Compliance: The Secretary helps ensure that the HOA operates in compliance with its bylaws and other legal requirements by keeping track of important deadlines, filings, and notices.

4. HOA Treasurer

The Treasurer is responsible for overseeing the financial health of the HOA. This is a key position, as the financial stability of the HOA impacts everything from maintenance to community projects. Their duties include:

• Budget Management: The Treasurer prepares and presents the HOA’s annual budget, ensuring that financial resources are allocated efficiently across various needs (e.g., maintenance, utilities, insurance).
• Financial Reporting: The Treasurer keeps track of income and expenses, presenting financial reports to the board and the community. This includes monitoring HOA dues, ensuring they are collected, and ensuring payments are made on time.
• Tax Filing and Compliance: The Treasurer ensures that the HOA meets its tax obligations, including filing necessary forms and managing financial audits.

5. Architectural Review Committee (ARC)

The Architectural Review Committee is a specialized group that ensures that all changes to the exterior of homes within the community comply with the HOA’s design guidelines. Their responsibilities include:

• Reviewing Homeowner Proposals: Homeowners must submit plans for any exterior alterations (e.g., adding a deck, painting a home, installing a fence). The ARC reviews these proposals to ensure they comply with community standards.
• Maintaining Aesthetic Standards: The ARC helps preserve the visual harmony and property values in the neighborhood by ensuring that all changes fit within the overall aesthetic of the community.
• Enforcing Architectural Guidelines: The ARC ensures that any unapproved modifications or violations of the design guidelines are addressed, maintaining the integrity of the community’s appearance.

6. Landscape Committee

The Landscape Committee oversees the upkeep of the community’s common areas and landscaping. Their role includes:

• Maintenance and Improvement of Common Areas: They work to maintain the beauty and functionality of shared outdoor spaces like parks, lawns, and pathways. This might involve selecting plants, trees, and flowers, as well as ensuring regular lawn care.
• Landscaping Projects: The committee may initiate projects to improve the neighborhood’s appearance, such as planting trees or creating community gardens.
• Budgeting for Landscaping: They also work with the Treasurer to budget for landscaping expenses and ensure funds are appropriately allocated.

7. Event Committee

The Event Committee organizes and manages social events and activities within the community, contributing to a sense of camaraderie among residents. Their responsibilities include:

• Planning Community Events: The committee organizes gatherings, such as block parties, holiday celebrations, or educational workshops, to foster community spirit.
• Coordinating with Vendors and Volunteers: The committee coordinates logistics, such as securing event venues, hiring vendors, and recruiting volunteers to help with the events.
• Budgeting: The Event Committee works within the budget to organize events that are both enjoyable and cost-effective.

8. Covenant Committee

The Covenant Committee ensures that all homeowners in the community follow the rules and regulations laid out in the governing documents (Covenants, Conditions, and Restrictions—CC&Rs). Their duties include:

• Monitoring Compliance: The committee investigates any potential violations of community rules, such as unapproved vehicles, unkempt yards, or architectural violations.
• Addressing Complaints and Violations: They respond to complaints from residents about potential violations, send warning letters to homeowners who aren’t in compliance, and help enforce penalties when needed.
• Reviewing and Updating Covenants: The committee may also periodically review the CC&Rs to ensure they remain relevant and effective, recommending changes to the board as necessary.

Conclusion

The roles within an HOA are crucial for maintaining a well-functioning community where property values are preserved and residents enjoy a pleasant living environment. Understanding the responsibilities of each position helps both homeowners and board members work together effectively. Whether it’s the leadership of the President, the financial oversight of the Treasurer, or the specialized focus of committees like the ARC or Covenant Committee, each member plays a vital role in making the HOA a successful and harmonious entity.

The post HOA Board Member Roles appeared first on Deer Valley.

• Documents including CC&R’s, bylaws, articles of incorporation, community rules and regulations
• Architectural revision requests
• Answers to frequently asked questions
• Contact forms to request information
• Latest news and updates
• Event information, management, and registration
• Community calendar, document management, and online fee payments

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